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Free your team from routine in messages and documents

We help automate collecting reports from contractors, clarifications, approvals with clients and document preparation.

We start with one recurring process — with your team in control of key decisions.

Review my process See an example

You can write to us — no call needed.

Contractor

96 hours for the crew over three days

M-17 · Line installation

96person-hours reported
26 October
32 h
27 October
32 h
28 October
32 h

Awaiting client confirmation

Example. Fictional data.

It’s all in the messages. It just needs to be collected, checked and approved

  1. Information arrives in pieces

    The contractor sent a voice message, then a photo, then a correction. You need to figure out which order it all belongs to and which data is current.

  2. You keep going back for what’s missing

    No site specified, no date, a document not attached. The manager asks questions and sends reminders until everything is collected.

  3. The client and the contractor have different numbers

    Hours or work volumes don’t match. You need to find out why and get both sides to confirm.

  4. Approved data gets retyped by hand again

    From messages to a spreadsheet, from the spreadsheet to a report or invoice data. Corrections have to be carried over too.

In installation it’s hours and timesheets. In logistics, trip statuses and delivery documents. In maintenance, call-out reports and acceptance certificates.

See how such a process can be automated

From a contractor’s message to hours confirmed by the client

See how AI collects information, asks for what’s missing and passes discrepancies to your team.

Example with fictional data.

How the example goes

M-17 · Line installation

No timesheet yet

Read the whole example

Contractor: “Four people, eight hours each, 26–28 October.” The system clarifies the site and the daily breakdown. Version 1: 32 + 32 + 32 = 96 person-hours.

If the client confirms 96 hours, both sides confirm version 1. The data is ready for invoicing.

If the client confirms 92 hours, the manager looks into the discrepancy: one installer left four hours early on 28 October. The contractor corrects the last day to 28 hours. Version 2: 32 + 32 + 28 = 92. Both sides confirm the new version separately.

The system makes no payments and signs no legal documents. A responsible employee checks the data before the invoice is prepared.

AI collects and clarifies the data. The client confirms the volume, and the manager resolves discrepancies. A responsible employee checks the data before invoicing.

Review my process

Your process. Your app. Only the actions you need.

We build a simple app around how your company works. Together we decide what should be on the screen and how to use it: what information to collect, what to confirm and where your decision is needed.

  • Everything you need in front of you

    Clear actions, documents and statuses needed in daily work.

  • We design the interface with you

    Screens, button names and the order of actions are adapted to your process.

  • Each participant gets their own view

    The set of actions depends on the role: provide information, confirm the result or resolve a discrepancy.

Jobs and approvals

M-17 · Discrepancy in hours

96Reported by contractor
92Confirmed by client

One installer left four hours early on 28 October.

View messages and timesheet

Contractor: “Four people, eight hours each, 26–28 October.” Timesheet version 1: 32 + 32 + 32 = 96 person-hours.

Client: “For 28 October I confirm 28: one installer left four hours early.”

Interface example. Fictional jobs and statuses.

The app needs to be installed. We’ll decide which participants need the app screens and who will keep communicating via messenger when we review your process.

How much does manual work cost your team?

Estimate the time spent collecting information, sending reminders, reconciling and transferring data. Rough figures are enough.

Count those who communicate with contractors, check information and prepare documents.

Salary plus employer costs; an average is fine. Do not include payments for subcontractor work.

Approximately, from 0 to 100%.

Your estimate will appear here

Fill in the three fields to estimate the cost of your team’s time.

How much of this work can be automated will be determined when we review the process. Freed-up time can go to other tasks; any actual cost reduction depends on how the solution is implemented.

This is an estimate based on your inputs, not a promise of savings. The cost of implementation, the app and support is not included.

Review my process Skip the calculation and describe the task

Which process would you like to simplify first?

Tell us what your team collects, checks or approves by hand between the client and contractors. Answer a few questions or leave a short description — you can review and add to it before sending.

You can write to us — no call needed.

Up to 10,000 characters. Do not include other people’s personal data or confidential documents.

  1. Story
  2. Review of the description
  3. Contact and sending

We’ll study the description, clarify the details and discuss which process to take into a pilot. The app’s scope, interface, cost and timeline are agreed separately.

A description is enough for the first contact: no documents or access to work correspondence are needed.

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